Share this Job

Assistant Company Secretary

Date: 23-Nov-2021

Location: SLOUGH, GB

Company: Telefonica S.A.

It matters to us that Team O2 is as diverse as the communities we serve. 

We welcome and encourage people from all backgrounds to apply.   

Whoever you are, O2 has a place for you. 

Come join us.



Job grade: MPG4/ VM Level 4

Location(s):  Slough

Closing Date: 7th December


About the role

The role is an opportunity to join the Company Secretariat with an ambition to establish and implement good governance practices to support the governance framework for the newly formed 50:50 joint venture VMED O2 UK Limited and its subsidiaries (VMED O2 Group).


VMED O2 Group comprises of the O2 and Virgin Media businesses in the UK, creating a stronger fixed and mobile connectivity services competitor in the UK market for the benefit of consumers, businesses, and the public sector.


The role will provide support for a wide range of company secretarial matters and assist the Company Secretary in driving transparent and high standards of governance across the VMED O2 Group.


Key Responsibilities

  • Oversee the maintenance of the entity Management System/ database and manage the statutory filings for the VMED O2 Group.
  • A wide variety of administrative roles for Board Committees, with specific responsibilities for agenda, matters arising, distribution / uploading of paperwork and elements of logistics including hospitality, secure filing (electronic and physical). 
  • Maintain the VMED O2 Group structure and governance framework charts
  • Maintain the corporate governance information on all required company platforms (including company websites, intranets and Workplace).
  • Support with any responsibility for co-ordinating and submitting reporting for the Company’s Shareholders, Auditors and any company reporting including KYC request.
  • Support the Board and Shareholder approval processes and maintain the minute books
  • Support the annual reporting process for the statutory annual reports
  • Assist with any project that may be required from time to time


What We Need from You:

Essential Skills:

  • Experience working in a role regarding corporate governance and understanding of the corporate governance framework.
  • Meticulous attention to detail and works to high standards and confidentially.
  • Organised, methodical and able to manage a variety of tasks to different timescales and priorities.
  • Ability to adapt and proactively deal with issues as they arise and demonstrate good judgement in resolving these
  • Proficient in all Microsoft Office software package and familiarity with governance related tools and software
  • Excellent interpersonal skills and able to interact with people at all levels
  • Great team player and with collaborative and flexible attitude to step up and deputise for the Company Secretary




We’ll be sending you emails about the status of your application. To make sure you receive these, please add and to your Safe Senders list.


We’re looking to pay a great compensation package (depending on experience) for this position. We also offer plenty of extras to sweeten the deal, which could include things like bonuses, life assurance cover, health care and lots of flexible benefits.  


Also, every employee has their personal development supported with a LinkedIn learning account; plus other role specific learning available through our award-winning digital learning platform - O2 Campus. 


We also believe a great work-life balance is important, so we’re open to considering flexible working arrangements. Like to know more, feel free to raise it.  


Join us and we’ll encourage you to be bold every day. So take a deep breath, your career is about to go to exciting new places. 


If you have any questions around the role then please email who will be happy to help.