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Office Manager - London

Fecha: 26-nov-2022

Ubicación: LONDON, GB

Empresa: Telefonica S.A.

We are Wayra

 

Who are we and what do we do?

 

  •  We unlock business opportunities between corporates and start-ups. We believe in the powerful results that can come from start-ups and corporates working together when it’s done right. Our motto is ‘once Wayra, always Wayra’.
  • We’re not looking for an individual, we want a team player willing to learn who shares our passion for innovation and entrepreneurship. The rules are not yet written!

 

Job Description: 

 

 

  1. Office operations management and optimisation

 

  • Serve as Business Office Manager, lead office operations and ensure efficient office workflow, including scouting, implementation and maintenance of the best tools to improve all office processes and office administration strategies to meet organisational objectives.
  • Ensure health and safety policies are up to date, as well as any other office legal requirements.
  • Supervise the maintenance of the office and have regular meetings with the building manager to ensure the office runs according to our standards
  • Assist with the logistics of the 5G Lab project showcases and any other events
  • Order and stock any office supplies

 

  1. Office residents responsibilities

 

  • Manage residents with onboarding/offboarding in the office, including but not limited to access passes, desk allocation and any requirements needed, including development and maintenance of all relevant materials.
  • Assist and host sessions and masterclasses as part of post-investment support for our portfolio companies.
  • Maintain post-investment support content (create sessions in Accelerator App or other tools, send calendar invites, generate links and send over reminders, onboard coaches in the accounting system and in AA, …)

 

  1. Team administration responsibilities

 

  • Support recruitment activities, with posting, screening, and scheduling interviews for the wider Wayra team.
  • Manage and maintain all Wayra team information.
  • Manage on-boarding and off-boarding processes of employees/contractors, including maintenance of all relevant materials and induction programmes.
  • Book flights and hotels for Wayra members, including SAP posting and travel approvals.
  • Manage leave calendar (annual and sick) for employees/contractors.
  • Assist the Country Manager with calendar management, meeting scheduling, trip planning and related tasks when required.
  • Create social engagement within the team.

 

  1. Financial/administrative responsibilities
  • Create and manage Wayra email accounts and membership/subscription platforms
  • Implement and maintain processes, policies/office administrative systems
  • Collect all relevant receipts, and compile and file corporate cards expenses reports.
  • Onboard new vendors onto the finance system (send over relevant information, chase onboarding forms and submit relevant forms in the system).
  • Understand Telefonica’s and Wayra’s Procurement processes.
  • Request Purchasing Orders and process invoices in the system.
  • Answer supplier’s queries by providing invoice payment details and any other information requested.
  • Support Finance Director with budgeting, account ledger reconciliation for suppliers and other requests.
  • Lead on the relationship with property facilities, i.e. rent, invoices, approval of meeting rooms charges, event budget, etc.

 

  • Requirements:
  • Fluent in English (oral and written). Spanish is a plus.
  • Organised person that pays attention to detail.
  • Open and friendly
  • Doer, always looking for the best solution
  • Proactive, always looking to suggest and implement improvements
  • Office-based role with some flexibility

 

 

If you join Telefónica

You join almost 100 years of history, you join a team of 106 nationalities present in more tan 35 countries. You join a team that works to connect people wherever they are. We are leading the digital revolution with the enthusiasm of the first day in all our businesses, creating the best digital ecosystem for our clients: network, IoT, cloud, security, innovation etc. Here, at Telefónica you count with everything you need to be the best you. We need people like you that wants to take this challenge of creating the Telefónica of tomorrow.

 

Telefonica is committed to the new working ways. Under our proposition “Disconnect to Reconnect” we have applied the Digital Disconnection.

 

#WeAreInclusive

We strongly believe diverse and inclusive teams become more innovative and they achieve improved results. Telefonica aims to promote and guarantee a place for everyone, just the way we are: gender, age range, sexual orientation and/or identity, culture, creed, disability or any other personal condition.